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Proven Methodology in 15+ AI/ML Projects

A Process Designed to Minimize Risks

Most AI projects fail due to lack of process, not technology. My 6-phase methodology with Decision Gates gives you total control and visibility at every moment.

Schedule Discovery Call See the 6 Phases
6
Structured Phases
5
Decision Gates
100%
Code Transferred
0
Surprises

Why Process Matters More Than Technology

I've seen too many projects with the best technology fail due to lack of structure. And projects with modest tech succeed because of a solid process.

Without Clear Process

  • Constant scope creep
  • Misaligned expectations
  • Surprises at project end
  • Provider dependency

Typical Market Approach

  • Generic proposal without analysis
  • Demos with toy data
  • Minimal documentation
  • Rushed handoff

My Methodology

  • Defined and controlled scope
  • Validation with your real data
  • Documentation from day 1
  • Your team becomes autonomous

The 6 Process Phases

Each phase has concrete deliverables and a Decision Gate. You decide if we continue after each one.

Phase 01

Discovery & Assessment

1-2 weeks

Understanding your context before proposing anything

I analyze your current infrastructure, available data, existing integrations, and business objectives. Without this, any proposal would be a shot in the dark.

What I Do

  • Technical audit of your current stack
  • Data sources and quality analysis
  • Required integrations identification
  • Key stakeholder interviews
  • Compliance/security requirements assessment

Deliverables

Technical Feasibility Report

Detailed document with analysis of your current situation and identified gaps

Technical Proposal with Architecture

Initial solution design adapted to your specific context

Realistic Estimate

Timeline and resources based on real data, not assumptions

Decision Gate

Go/No-Go with real information. If it doesn't make sense to continue, I'll tell you. No commitment until here.

Phase 02

Architecture Design

1-2 weeks

Technical blueprint before writing a single line of code

I design the complete architecture considering scalability, operational costs, maintainability, and the particularities of your team and organization.

What I Do

  • Detailed technical architecture design
  • Justified tech stack selection
  • Sprint and milestone planning
  • Success metrics definition
  • Development environment setup

Deliverables

Complete Architecture Diagram

Visualization of all components, data flows, and integrations

Documented Tech Stack

Each technical decision explained with pros, cons, and alternatives considered

Project Charter

Document with scope, milestones, responsibilities, and acceptance criteria

Decision Gate

Joint architecture review. Adjustments based on your feedback before starting development.

Phase 03

PoC Development

3-4 weeks

Validating with real data, not generic demos

I build a functional MVP using YOUR real data. No demos with academic datasets that don't work in production.

What I Do

  • Core functionality development
  • Integration with your existing systems
  • Testing with production data (sanitized)
  • Iteration based on early feedback
  • Technical documentation in parallel

Deliverables

PoC Running in Staging

Operational system you can test with real use cases

Performance Metrics

Latency, accuracy, costs - real numbers, not projections

Interactive Demo

Hands-on session where your team can test the system

Decision Gate

PoC validation with stakeholders. Does it meet expectations? Adjustments or pivot if needed.

Phase 04

Production

2-4 weeks

From staging to production with zero downtime

Production deployment with all enterprise considerations: security, scalability, monitoring, rollback plan.

What I Do

  • Production infrastructure configuration
  • CI/CD pipeline setup
  • Monitoring and alerts implementation
  • Security hardening
  • Complete integration with existing systems

Deliverables

Production System

Complete deployment with high availability

Configured CI/CD Pipeline

Automated deploys, tests, and rollbacks

Operational Runbook

Procedures for your team: troubleshooting, scaling, maintenance

Decision Gate

Testing in production with limited real traffic before full rollout.

Phase 05

Validation & Optimization

1-2 weeks

Fine-tuning until the metrics match

Intensive monitoring, performance optimization, fine-tuning based on real user behavior.

What I Do

  • Key metrics monitoring
  • Latency and cost optimization
  • A/B testing of configurations
  • Formal User Acceptance Testing
  • Edge case resolution

Deliverables

Performance Report

Complete analysis: latency, accuracy, resource usage, costs

Implemented Optimizations

Documented improvements with before/after

Formal Sign-off

Documented acceptance that the system meets agreed criteria

Decision Gate

Final validation against KPIs defined in Phase 1. Not closed until they're met.

Phase 06

Handoff & Support

1-2 weeks + ongoing support

Your team becomes trained and autonomous

Complete knowledge transfer. Your team should be able to operate, maintain, and evolve the system without depending on me.

What I Do

  • Training sessions for your team
  • Complete documentation delivered
  • Repository and access transfer
  • Support channel setup
  • Future evolution planning

Deliverables

Recorded Training Sessions

Explainer videos for onboarding new members

Complete Documentation

Technical guides, architecture, troubleshooting, FAQs

Post-Delivery Support

Included accompaniment period to resolve questions

Decision Gate

Your team demonstrates they can operate the system autonomously.

Typical Project Timeline

From Discovery to Production in 10-16 weeks. Each project is different, but this is the general structure.

W1
W2
W3
W4
W5
W6
W7
W8
W9
W10
W11
W12
W13
W14
W15
W16
Discovery & Assessment
Architecture Design
PoC Development
Production
Validation & Optimization
Handoff & Support
Month 1
Month 2
Month 3
Month 4

* Indicative timeline. Urgent projects can be accelerated. Discovery can be done separately.

My Commitments to You

These aren't empty promises. They're standards I apply in every project.

Transparent Communication

  • Weekly written update with real progress
  • Status call every 2 weeks
  • Direct channel (Slack/Teams) with fast response
  • No jargon or smoke - I speak clearly

No Surprises

  • Scope documented and agreed before starting
  • Scope changes formalized with impact
  • Realistic timeline, not empty promises
  • I alert you at the first sign of problems

Real Flexibility

  • Decision Gates after each phase
  • You can stop or pivot without penalties
  • You only pay for completed phases
  • Adaptation to priority changes

Tangible Deliverables

  • All code is yours - repository transferred
  • Documentation included, not extra
  • No vendor lock-in or hidden dependencies
  • Post-delivery support included

Frequently Asked Questions

The most common questions before starting a project.

Decision Gates exist precisely for this. If at any phase I see that the real complexity is greater than estimated, I communicate it immediately with options: adjust scope, extend timeline, or rethink the approach. You'll never find surprises at the end.

Absolutely. In fact, it's what I recommend if you have doubts. Discovery is an independent phase that gives you a feasibility report without commitment to continue. Many clients start this way to validate the idea before investing more.

The basics: access to documentation of your current systems, availability of someone technical on your side to answer questions, and clarity about what problem you want to solve. You don't need to have everything defined - part of my job is to help you clarify.

It's my preferred model. I work side by side with your development team, not in silos. This ensures continuous knowledge transfer and that the system ends up in capable hands when I finish.

I include a post-delivery support period. After that, you can opt for a maintenance retainer or continue autonomously with the documentation and training I deliver. Many clients choose total autonomy - and they're prepared for it.

The 6 phases are not rigid waterfall. Within each phase, I work with short sprints and constant iteration. The phases are checkpoints to ensure alignment with you, not walls that prevent changes. The perfect balance between structure and agility.

Ready for a Project Without Surprises?

We start with a free 30-minute Discovery Call. No commitment, just to understand if it makes sense to work together.

Schedule Discovery Call

I respond in less than 24 hours. No spam, no pressure.

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